SUBJECT ACCESS REQUEST
Under the terms of the Data Protection Act 2018 all individuals, including staff, students and other users of Sabhal Mòr Ostaig, have the right to access personal data relating to themselves that is held by Sabhal Mòr Ostaig. Exercising the subject access right is commonly known as making a subject access request.
Sabhal Mòr Ostaig respects individual’s rights to privacy and accuracy and their right to access their own personal data where appropriate. Sabhal Mòr Ostaig therefore aims to satisfy subject access requests as quickly as possible.
Any individual who wishes to exercise this right can do so in the following ways;
Write to: Data Protection Administrator
Sabhal Mòr Ostaig
National Centre for Gaelic Language and Culture
Isle of Skye
Sabhal Mòr Ostaig may hold personal records in different parts of its organisation. To allow us to process your request as quickly as possible, please include the following information with your request:
Please note that confirmation of identification will be required so that the request can be progressed. We will contact you to discuss the most appropriate way to arrange this.
- Former surname (if applicable)
- Email Address
- Telephone number
- Date of birth
What personal data do you wish to request under the right of access?
Please provide as much detail as possible regarding the information you wish to access (e.g. where and by whom information is believed to be held, specific details of information required etc.)
- Are you a present or past student of Sabhal Mòr Ostaig?
- If yes, please give details of your course of study and dates:
- Are you a present or past member of staff?
- If yes, please provide department and dates of employment
If you are neither staff nor student, please specify your connection with Sabhal Mòr Ostaig.
Please note, you are not required to state why you wish to access the information: the details we require are merely those that will aid the efficient location and retrieval of information.
Information gathered will be treated as described in this privacy Privacy Notice.
Once a Subject Access Request is received, all efforts will be made to fully comply within 28 days. In any event, you will receive all the information that has been located and can be released within 28 days and an explanation for any information that cannot be provided at that time.
In accordance with the DPA, Sabhal Mòr Ostaig does not usually release information held about individuals without their consent. Therefore, if information held about you also contains information related to a third party, Sabhal Mòr Ostaig will make every effort to anonymise the information. If this is not possible and Sabhal Mòr Ostaig have been unable to secure the relevant consent, we may decide not to release the information.