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Short Courses Terms and Conditions 2022-2023

1. Payment terms
Payment for all courses and accommodation must be completed before the start of the course, or within 30 days of invoice date, whichever is the sooner. Bookings will not be confirmed until payment has been received and payment does not determine that a class will run. If a student has difficulty in paying the total fee before the course starts, they should speak to a member of the Short Course Team; every reasonable effort will be made to accommodate individual circumstances. However, the College reserves the right to refuse admission to any student who has not paid tuition and accommodation fees in full before the course begins.

We accept payment by cash, cheques or selected credit/debit cards.  Bank transfers can be arranged, though the College will not be liable for any charges in relation to the transfer of funds.

If you are concerned about costs, please get in touch with the Short Courses Office on +44(0)1471 888240 or via email who can advise on how you might fund your studies.

2. Transfers, cancellations and non-attendance
All cancellations and requests to transfer to another course must be made in writing to the Short Course Team, either by email or letter, and will be acknowledged in writing.

2.1 Transfers (Course and Accommodation)
There is no administrative charge for transferring to an alternative course date, provided there is availability on other dates for the course and accommodation.  Should a participant wish to transfer to a course with a higher course fee, the difference in fee will be payable by the student.

2.2 Cancellations
By the College:

A minimum enrolment is necessary to make each course viable. We reserve the right to cancel a course at any time and offer an alternative date (should the course be running more than once), or suggest a different course, a credit or a refund without any liability for consequential or indirect loss. As a general rule, a minimum of 5 students per class is necessary for the class to run.

By the student:

If you cancel your application for a course, the following procedures and cancellation fees apply, except where a non-refundable deposit is required.

Number of working days before the course starts:

21 working days:              A full refund will be made by the College.

15–20 working days:       You will be refunded 75% of the course fees.

11–14 working days:        You will be refunded 50% of the course fees.

0–10 working days:          No refund will be given on the course fees.

Where a non-refundable deposit is required, the amount of the deposit will be deducted from any refund that may be due.

2.3 Non-attendance
If the participant fails to attend the course, the full course fees are still payable. Any outstanding balances remaining after the date of the course will remain on record, and unless settled, this could affect any future booking the attendee may make.

3. College Policy
All students must attend the registration session where students will be given further information on class rooms, directions, tutors, evening activities and any other relevant information for that week.

3.1 Code of Conduct
When you enrol for a course, you automatically agree to abide by the College’s Code of Conduct and all College Policy, including behavioural policy and class rules. All relevant policies are available via the College website using the links below.

3.2 Unacceptable Behaviour
In the interest of all course participants and staff, the College reserves the right to enforce the removal of any students from a course whose behaviour or demeanour is considered rude or unacceptable.

4. Data Protection
Computerised records of participant details are necessary for course administration. Attendance at courses implies acceptance of this by individual students. Such records will be maintained in accordance with Sabhal Mòr Ostaig’s data protection procedure and the College’s Privacy Notice can be viewed via the links below.

5. Photographs and Filming of Students
The College staff may film or photograph course attendees during courses, site visits and other related functions, and the College reserves the right to use these images for marketing and advertising purposes. Students’ individual consent for this will be assumed to have been granted unless otherwise indicated by students prior to the start of the course or prior to filming taking place.

6. Sabhal Mòr Ostaig (the College)
The information on this website is correct at the time of publication, but all matters contained in the pages and timetables are subject to change from time to time, both before and after a candidate’s admission. The College may, at its discretion, and for any reason, alter or not offer courses or parts of courses and any evening activities and related activity, without liability.

7. Duty of Care
The College has a Duty of Care to all its students, but also has additional responsibilities with regard to young students under 18 years of age who are coming into an adult environment on campus.

If the young person is 12, 13, 14 or 15 years of age, a parent, carer or named responsible adult must accompany him/her to the College and be responsible for him/her before and at the end of each day’s classes.

Any person under 16 years of age staying overnight on College premises (including campers) MUST be accompanied by an adult who will also be on-site overnight.

If the young person is 16 or 17 years of age, the College is responsible for him/her under Child Protection Legislation, and supervision on campus by a parent, carer or named responsible adult is not required, provided they have obtained written consent from a parent or guardian.

With the exception of Family Learning Week, we would not normally offer a place to delegates aged under 12 years.

8. Online booking
Online booking will be available as soon as courses have been confirmed and then you will be able to see course availability for each course, every working day of the year – just choose your course here.  If a course is fully booked, you will not be able to make an online application; however, if that’s the only week suitable and it’s full, call us to register your interest and your details will be added to the waiting list.  Occasionally, students withdraw from courses and their place maybe given to another student who wishes to attend the course.  We can often run more than one class at the same level, if there is enough interest.

For students who are unable to complete an online application for any reason, assistance and guidance can found here.

We advise course participants not to repeat the same language course more than three times, and participants will be encouraged to progress to the next suitable level where possible. We appreciate that some participants prefer certain teaching styles; however, we feel that participants may not reap the maximum benefit of attending the College by repeating a course run by the same tutor.

When enrolling for a course, participants may only attend one course per week.

The information on this website is correct at the time of publication, but all matters contained in the pages and timetables are subject to change from time to time, both before and after a applicant’s admission. The College may, at its discretion, and for any reason, alter or not offer courses or parts of courses and any evening activities and related activity, without liability.

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